Meeting Minutes 9-14-12

President’s Technology Advisory Council

Meeting Notes: September 14, 2012

Submitted by Leanna Giancarlo

Present: Rosemary Arneson, Leanna Giancarlo, Steve Greenlaw, Jim Groom, Mary Kayler, Kimberly Kinsley, Jeff McClurken, George Meadows, Mara Scanlon, Justin Webb

The Digital Learning Proposal (DLP) has been sent to President Rick Hurley and forwarded to the Cabinet.  The proposal will also be transmitted to the College Deans.  Jeff McClurken has spoken with Richard Finkelstein (CAS Dean) regarding the proposal and its contents; however, the council is waiting on an official response from the President and the Cabinet.  Rosemary Arneson offered that if the proposal comes before Academic Affairs she would alert Jeff so that he could speak to it before that committee.

With regards to the prioritization of items in the proposal document, the committee agreed to place the Digital Knowledge Center at an elevated priority since other items or projects included in the DLP are either started or on-going (e.g., Domain of One’s Own, Makerspace).  There did not seem to be any grant applications in the works for projects such as these; however, committee members suggested Spencer Foundation Grants ( from Mary), Teagle Foundation, NEH/ODH, NHPRC, IMLS as potential funding sources.  In addition, Matt Gold (CUNY), Dan Cohen and Tom Scheinfeld were mentioned as a possible grant consultants, and Mary will solicit assistance from her contacts at George Mason for ideas on consultants on a part-time basis.

Mary will follow-up (via e-mail) with Advisory Council members for interest in working on a Spencer Grant.

The Library and potential space for the Digital Knowledge Center were also discussed.  Rosemary has already been considering this and suggested a location for the DKC where the bridge will attach the convergence center to the library.  There are no funds for renovations in the library, but Rosemary felt that this location would be entirely feasible, cost effective and establish a formal, unifying and supportive connection between the library and convergence center.

There was also a conversation based on issues raised at the last meeting.  Unfortunately, there has been no headway as yet on a process for funding and maintenance of discipline-specific software.  As Justin reported, this issue goes well beyond academics and would involve administrative offices as stakeholders as well.  In light of this, he will try to obtain data on what software is currently in use as well as a survey of projected needs.  Justin also presented the council with information on  (Those interested can contact Jerry Slezak for an account). has technology training products and would cost $28K/year for access by all students, faculty and staff.  This is rather expensive, so a less costly venture may be to establish a trust account for exploratory initiatives with funds being drawn from IT.  In the interest of time, a discussion of permission to use UMWBlogs for distance learning was set aside during this meeting in order to move on to the issue of room scheduling software.  Given the need for a system to be in place by the time the convergence center opens, the committee felt that this was an important issue and will communicate to the President our willingness to take this on.  A conversation centered around living/learning space for digital studies students was also tabled for the time being.

Rosemary will send her notes regarding the status of the Digital Archives/Digital Repository.  Also, Jim Groom has established as an online presence for the committee.  He has already uploaded materials such as meeting notes and reports to that site.

Our next meeting will be Friday, Sept. 28, 12-1 PM.  At that time we will try to assess stakeholders for centralized scheduling given the somewhat pressing time constraints surrounding this issue.


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