Types of Events

The Office manages or provides consultation on four types of events: Presidential, Major Institutional, University, and Community.

Presidential Event

Examples: Presidential Inauguration, Presidential Address to the University

  • Definition: The President has initiated and outlined the event.
  • Role of the Events Office: Responsible for fully planning the event and providing on-site expertise.
  • Funding: Responsibility of the President’s Office.

Major Institutional Event

Examples: Graduate and Undergraduate Commencement, The William B. Crawley Great Lives Lecture Series, Family Weekend

  • Definition: An event that targets major cross-sections of the University community. The President is in attendance or participates in the event.
  • Role of the Events Office: Responsible for much of the planning of the event – including invitations, catering, music, flowers – and for providing on-site expertise.
  • Funding: Responsibility of the sponsoring unit or department.

University Event

Examples: Convocations, Ceremonies, Academic Conferences, Employee Appreciation Luncheon, and Employee Appreciation Picnic

  • Definition: An event that targets a smaller audience than a major Institutional event. May be targeted towards a specific cross section of the University community. The president may or may not be in attendance.
  • Role of the Events Office: May provide recommendations in an advisory capacity, but is not responsible for the total event. On-site expertise is not provided.
  • Funding: Responsibility of the sponsoring unit or department.

Community Event

Examples: Auctions, Conferences, Banquets, Art Shows, and Weddings

  • Definition: Not a University event, but the office has been asked to oversee or make recommendations, often because the University President will be in attendance.
  • Role of the Events Office: The office makes recommendations. On-site expertise is not provided.
  • Funding: Is a direct bill/private pay to the responsible person/group.

Students at Undergraduate Commencement